Making the Business Case with Numbers

Securing budget approval for a major capital item like a diesel generator set requires a solid financial model. Simply comparing purchase prices is misleading. A true Economics & Value analysis requires modeling all Capital Expenditures (CAPEX) and Operating Expenditures (OPEX) over the asset's lifecycle. Here’s a framework to build your case.

1. Capital Expenditures (CAPEX) - The Upfront Costs

• Generator Unit Cost: Base price of the silent or open frame set.
• Ancillary Equipment: Automatic Transfer Switch (ATS), cabling, exhaust system, base fuel tank, acoustic enclosure (if not included).
• Installation & Civil Works: Foundation, canopy housing, electrical connection labor.
• Initial Spare Parts Kit.
• Import Duties & Taxes (if applicable).
• Financing Costs: Interest if the purchase is financed via a loan.

2. Operating Expenditures (OPEX) - The Recurring Costs

These are often underestimated but dominate the total cost of ownership.

• Fuel: The largest OPEX. Calculate: (Annual Running Hours) x (Fuel Consumption at Average Load in L/hr) x (Diesel Price per Liter).
• Preventive Maintenance: Scheduled oil, filter, coolant changes. Factor in labor and parts.
• Corrective Maintenance & Repairs: Budget for unscheduled repairs (typically 2-5% of CAPEX per year after warranty).
• Labor: Cost of in-house staff or contracted service technicians for monitoring and upkeep.
• Insurance.
• Depreciation: A non-cash accounting expense that affects the balance sheet.

Building the 10-Year Financial Model

Create a spreadsheet projecting costs over a typical 10-year lifecycle.

*This is the crucial "benefit" side of the equation. Estimate the cost of a single hour of production/operation loss. Multiply by the expected number of grid outages the generator will prevent.

The Bottom Line: Use this model to compare the Net Present Value (NPV) of purchasing versus long-term rental. You'll often find that for any application with regular use, ownership (despite high CAPEX) offers a lower total lifecycle cost and a clear, positive ROI when the value of avoided downtime is factored in.